Area Coordination Management Meeting

Hyde, Hattersley and Longdendale

Time: 9.30am
Date: Wednesday 5th December 2007
Venue: Hyde Technology School

Present:

• Sue Garnett - Area Co-ordinator
• Beryl Oliver - Secondary School Rep – Hyde Tech
• Mary Clowrey - Education Welfare
• Jo Brown - Connexions
• Gill Gibson - PCT
• Jane Cooke - Children’s Social Care
• Helen Hobday - Inclusive Services
• Jan Cooper - Children’s Social Care
• Mark Burrows - Youth Service

Note taker: Jo Cole

Item 1: Welcome

Sue welcomed everyone to the meeting and introductions were made around the table.

Gill Gibson, Associate Director at the PCT was attending the meeting for the first time. Judith Grigg and Gill will share the attendance at this meeting.

Mark requested that his email address on the distribution list be changed to the 'hnp', rather than the Tameside one, as he accesses the ‘hnp’ one on a daily basis.

Item 2: Apologies

• Linda Sidebottom - New Charter
• Joyce Boyd - Youth Offending Team
• Judith Grigg - PCT
• Janet Rathburn - Primary School Rep
• Vicky Cuddy - Children’s Centres

Item 3: Notes of last meeting and matter arising

The following amendments are to be made to the minutes from 23rd October: -

Item 4.1
Jane/Jan – first bullet point should read:-

• Referrals came to Family Support with an initial assessment. Information received by Children’s Social Care was sometimes inadequate and people making referrals were not working to commit to the information – perhaps they were worried about relationships with parents / children.

Item 7
Action Item should read:-
Inform Children’s Social Care

The remainder of the minutes were accepted as a true and accurate record, with the following matters arising: -

Item 4.1
Sue reported on the progression of the referral exercise undertaken at the last meeting and the positive feedback received. Further work is being undertaken.
There was a brief discussion regarding the Ashton pilot. Sue informed the meeting that at the moment there was nothing more to report.

Item 4: Updates

Action Plan No 8.1 – Monitoring Progress towards Integration

Sue checked that everyone had received the Frontline Practitioner Survey, and reported on the number of surveys completed so far, as follows: -

• Primary Schools – 9
• Secondary Schools – 6
• Colleges – 0
• Special Schools – 3
• TMBC – Access and Equality – 15
• TMBC – Housing and Regeneration – 2
• TMBC – Inclusive Services – 7
• TMBC – Children’s Social Care – 14
• TMBC – Youth Service – 15
• TMBC – Youth Offending Team – 2
• PCT – 0
• Acute Trust – 0
• Pennine Care – 0
• Connexions – 13
• Private of Independent Sector – 2
• Voluntary Sector – 5
• Other Council Services – 4

Sue clarified that every frontline member of staff are expected to complete the survey.

It was acknowledged that the deadline for completion is Friday 7th December.

Action Plan No 4.4 – Autumn Change for Children Events

Sue reported that the name of the event is now the ‘Neighbourhood Network Event’ and the Hyde, Hattersley and Longdendale event is to take place on Saturday 15th December to run in conjunction with the Hyde Flowery Centre Christmas Event. Stalls will include African Welfare Society, Connexions, SID, Bookstart, YOT, New Charter.

Sue also reported that an Eid Celebration is taking place on the same date at Hyde Town Hall for women only, 10am – 5pm. More information and leaflets are available from the Asian Healthy Living Centre.

It was acknowledged that these two events would be ideal opportunities to undertake consultation with the local communities.

Sue requested that people consider venues for future events, in different part of the geographical area e.g. Longdendale, Broadbottom, Hollingworth, Hattersley. Future events would probably take place 2pm – 4pm and on a weekday.

Mark informed the group that a mobile road show might alleviate the issue of locality. Sue had already discussed this option with Chris Thean who had been invited to attend the meeting. Mark confirmed that Chris Thean has organised a road show at Pinfold Primary School in Hattersley in May. There is a possibility of linking in with this for the next Neighbourhood Network Event.

Action Plan No 3.5 – Draft Staff Directory

Sue informed everyone of the progress of the Staff Directory and explained that more and more information is being included on a regular basis.

Sue requested that everyone take another look at the directory, which was emailed out with the papers for this meeting, and check if any details need amending or if there are any omissions.

Concerns were raised as to the size and manageability of the directory as it grows. Sue noted the comments and will take these back to the area co-ordinators for discussion.

Item 5: CWDC re: Integrated Working

Sue checked that everyone received the link to the CWDC website and encouraged everyone to visit the website as it contains a lot of very useful information.
Sue circulated a leaflet entitled ‘Making It Happen’, which contains case studies and information on the integrated approach and lead professionals. This leaflet and others relating to integration are available to order for free via the DCSF website (www.dcsf.gov.uk ).

Item 6: Children Missing Education

Sue informed everyone that she attends a Children At Risk of Going Missing From Education / Attendance group and she informed that if you believe that a child is missing education, please contact an EWO or the Tracking Officer, Cath Dermody on 0161 342 3257.

Item 7: Children and Young People Plan

Sue informed everyone that the Plan is now published on the Tameside Council website. It was suggested that this be put on a future agenda to be looked at in more detail.

Item 8: Beacon Award

Sue reported that herself and Julie Lord were responsible for a stand at the Council’s recent Beacon Inspection. Sue explained this in more detail and the presentation had been circulated prior to this meeting. The results of the inspection are due in March 2008.

Item 9: Meeting dates and venues for 2008

The following dates were agreed:

• Thursday 31st January, 9.30am – 11.30am – Newton Family Centre, Hyde
• Wednesday 19th March, 9.30am – 11.30am – Flowery Centre, Hyde
• Thursday 22nd May, 9.30am – 11.30am – The Jet Centre, Hattersley
• Thursday 24th July, 9.30am – 11.30am – Melandra Children’s Centre, Hattersley
• Thursday 2nd October, 9.30am – 11.30am- New Charter, Ashton-under-Lyne
• Thursday 4th December, 9.30am – 11.30am – Hyde Technology School, Hyde

Item 10: AOB

Area profile of need

Sue reported on the progress of the Area Profile. Navin Keshani would like to attend a future meeting to discuss the needs of the BME community and young people with special needs.

Jo B informed the meeting that there is a BME person employed though Threshold Housing who are working with Connexions. Jo B enquired whether this person could come to the meeting at risk factors, also the work on referrals and caseloads.

Joint Commissioning Manager

Sue informed everyone that a Joint Commissioning Manager has been appointed.

Issue at Leigh Primary

Jan reported on an issue at Leigh Primary concerning a virus known as ‘slap cheek’. Mary to look in to this and check the school are following the correct procedure in terms of communicable diseases.

Teen Parent Peer Educators

From February 2008, this project will see the educators going in to schools. The first will be Year 10 at Alder, going in to the PSHE lessons.

Jo B discussed with Beryl who would be the best person to contact at Hyde Technology to get the project established. Beryl enquired whether it would be possible for the educators to speak to parents. Jo B to check.

Connexions Data

Jo has undertaken a search on the Connexions database of NEETs in the SK14 area, aged 16 – 20.

• NEET – 121
• Pregnant - 5
• Supporting families – 28

It was suggested that it would be useful if Jo could bring comparative data between the 4 geographical areas for the next meeting.

Agenda items

Sue stressed that if anybody wants an item going on the agenda or wants to invite a guest speaker, please contact her or Jo.

Youth Service Presentation

Sue explained that Sue Nathan was scheduled to do a presentation at today’s meeting on the New Delivery Strategy, which looks at how the Youth Service has been restructured. She was unable to attend due to an Integrated Youth Support event also taking place today. Sue will be invited to attend a future meeting.

Chairing the Meeting

Sue asked if anyone would like to volunteer to take on the role of chair. There was a suggestion that people may be interested if it was on a short-term, rota basis. Sue stressed that she would work very closely with the Chair to agree the agenda and discuss items. Jo would still provide all the admin support.

Sue wished everyone a Merry Christmas and thanked Beryl for the hospitality. For those staying, a tour of the school and lunch followed.

THE MAIN MEETING CLOSED AT 11.26PM

GLOSSARY

• ACMT Area Co-ordination Management Team
• APIR Assessment, Planning, Implement and Review
• BEST Behaviour and Education Support Team
• BME Black and Ethnic Minority
• BSF Building Schools for the Future
• CAF Common Assessment Framework
• CWDC Children’s Workforce Development Council
• CYPSP Children and Young People Strategic Partnership
• DfES Department for Education and Skills
• ECM Every Child Matters
• ISSP (team) Intensive Supervision and Surveillance
• JASPER Joint Assessment System for Prevention and Early Referral
• NEET Not in Education, Employment or Training
• NRF Neighbourhood Renewal Fund
• OFSTED The Office for Standards in Education, Children’s Services and Skills
• PCT Primary Care Trust
• PSHE Personal, Social and Health Education
• PTA Parent and Teacher Association
• RAP Resettlement and Aftercare
• SENCO Special Educational Needs Co-ordinator
• T3SC Tameside Third Sector Coalition
• TAC Tameside Administrative Centre
• YOT Youth Offending Team