Area Coordination Management Meeting

Denton, Droylsden and Audenshaw

Minutes

Time: 2.00pm
Date: Thursday, 10th May 2007
Venue: Greenside Children's Centre, Droylsden

Present:

• Pat Schofield - PCT
• Sue Lennie - Secondary School Rep - St Thomas More
• Phil Massey - Primary School Rep - St Stephen's
• Lynn Barber - Children's Centres & Extended Schools
• John Rogers - Primary School Rep - Greenside
• Sally Dickin - YOT
• Bob Shaw - Area Co-ordinator & Chair
• Tracey Rowe - Children's Social Care
• Ken Davies - Connexions

Note taker: Jo Cole

1. Welcome

Bob welcomed everyone to the meeting and introductions were made around the table.

Bob informed everyone that Pat Schofield will now be attending the meeting instead of Gina Jones.

2. Apologies

• Margaret Morrison Education Welfare
• Debbie Duddridge Children's Social Care
• Diane King Youth Service

3. Notes of last meeting and matter arising

The minutes were agreed as being a true and accurate record.

Item 5

As this item was mistakenly omitted at the last meeting, Bob explained the process for distributing papers and minutes. At the moment, all primary schools receive papers for the meeting relevant to their area, and this may be extended to secondary schools in the future.

The minutes of the ACMT meetings are public documents and will eventually be accessible via the CYPSP website.

Item 8

Bob updated everyone on where we're up to with the Area Co-ordination Staff Directory. At the moment, schools are being contacted for information about key players within their school i.e. Headteacher, SENCO, Learning Mentor, Young Carers Co-ordinator, Looked After Children Co-ordinator, Child Protection Co-ordinator.

The intention is for their to be a booklet produced for each of the four areas, containing information about all services working with children and young people e.g. schools, Connexions, Education Welfare Service, Health, YOT, etc. This booklet will also be available online.

Item 9

Bob advised everyone that the next ISA meeting is tomorrow, which Bob will be attending. He can then update everyone at the next ACMT meeting.

Bob has recently visited colleagues in Stockport who report to be on target to complete 400 CAFs per year across the borough.

The CAF sampling forms that were distributed across all services for children and young people are being returned and this information is being collated. Early indications show that not many CAFs are being completed but a large number of Child & Family meetings have taken place.

Item 10

Veronica Hyde will now be attending this meeting on 29th June 2007.

Item 11

Bob has contacted the Denton South Young People Partnership and they are happy for a rep to attend a Denton, Droylsden & Audenshaw ACMT meeting - specific date to be arranged.

4. Appointment of a Chair

This item continues from the last meeting.

There was a discussion regarding the appropriateness of the Area Co-ordinator chairing the meeting and how a separate lead officer would promote participation and ownership.

Bob explained that he would work closely with the chair to agree and set the agenda, and work through forthcoming agenda items and issues.

Suggestions were made regarding who would make an ideal candidate but it was felt that, at the present moment, nobody could take on the extra responsibility with an already heavy workload.

The possibility of a rotating chair was discussed.

It was agreed that this item would return to the agenda on 9th November 2007.

5. Managers' Update

Sally

• Denton , Droylsden & Audenshaw Operations Manager, Youth Offending Team.
• It is not possible to divide the YOT into the four geographical areas, so each of the four operations managers have been assigned an area.
• The YOT mainly works with young offenders aged between 10 - 17, although she does also work with some young offenders aged 18 and over, who cannot be passed on to adult services.
• The YOT is a large multi-agency team, consisting of reps from the police, probation, CAMHS, education, sports development, the youth service, health, etc.
• The Prevention Team, within the YOT, work with young people of all ages who have never been to court, identifying them before they get into the criminal system. A lot of work takes place in schools. Referrals are often made by the EIG and schools for children under 10.
• Sally and her team are responsible for court and high risk cases, usually resulting in supervision orders or custodial sentences.
• An ISSP can often be issued as part of a supervision order. An ISSP is a programme where the young person is in the custody of the YOT for 25 hours a week. A timetable is drawn up at the beginning of the week and 15 out of the 25 hours must be education, employment or training.
• Most of the funding for the YOT comes from the Youth Justice Board as a lot of the work they do is a statutory requirement.
• A lot of work takes place in an attempt to engage families and parents to establish better relationships for the future.
• Sally feels it is important to be a member of this meeting to help ensure that young people are integrated into the local community by engaging with their local schools, youth club, etc, and don't become isolated.

Lynn

• At the moment, Lynn is the Programme Manager for Surestart Ashton, but from June she will be the Area Children's Centre & Extended Schools Manager for Denton , Droylsden & Audenshaw.
• Lynn went through the Children's Centres and Extended Schools Structure.
• She explained that there are currently 9 children's centres, and their will be a total of 15 by March 2008, as follows: -
  

  Ashton
  St Peter's
  Rosehill
  Waterloo
  
  Denton, Droylsden & Audenshaw
  Greenside (Droylsden)
  Fairfield Road (Droylsden)
  Haughton Green (Denton)
  Linden Road (Denton)
  
  Stalybridge, Dukinfield & Mossley
  Ridgehill (Stalybridge)
  Huddersfield Road area (Stalybridge)
  Micklehurst (Mossley)
  Yew Tree (Dukinfield)
  Lyndhurst (Dukinfield)
  
  Hyde, Hattersley & Longdendale
  Melandra Centre (Hattersley)
  Flowery Centre (Hyde)
  Longdendale

• Her job is to manage and evaluate the children's centres in this area and make sure that they are providing resources and services which serve a wide geographical area.
• There will also be specialist hubs to serve the community. The specialisms could be Health, Workforce, Training, amongst others.
• Lynn went through the Children's Centres and Extended Schools Core Offer and a discussion followed regarding this.
• By March 2008, 55 schools will be designated as extended schools. Lynn explained the definition of an ‘ Extended School ' for the benefit of anyone unfamiliar with this terminology. An Extended School is a school which provides an extended service between the hours of 8am and 6pm e.g. breakfast club, after school club, sports courses, study clubs, parenting courses, etc. A discussion followed regarding the different provision being offered already in different schools.

Pat

• Pat explained that the structure of the PCT has changed considerably over the last few months.
• There is now a provider arm and a commissioning arm.
• There will be 5 Health Visitor Team Leaders to cover the 5 geographical areas (including Glossop). They will be responsible for the day-to-day management of the health visitors as well as the strategic direction of health visiting.
• The Health Visitor Team Leaders will be under the provider arm, along with the School Nursing Team Leaders.
• There will also be Child Care Co-ordinators for each of the 5 areas and these will have line management responsibility for the Health Visitor and School Nurse Teams.
• There will be a ‘hot desk' available for two Health Visitors in the Haughton Green Children's Centre.

6. Area Co-ordination Action Plan

The Action Plan contains 9 sections and each of the sections was looked at in more details and was open for discussion and comments.

1. No amendments.
2. No amendments.
3. No amendments.
4. No amendments.
5. (5.4) - It was suggested that the wording in the Performance Measure column - ‘Number of job descriptions revised' - possibly needs changing.
6. No amendments.
7. No amendments.
8. (8.1) - Note: The LA will be having discussion with the Audit Commission in June about measuring the progress of integration. The reference to the Capability Maturity Model may therefore change.
9. No amendments.

7. AOB

There was a discussion regarding how the completion of CAFs in Reading has saved staff over 120 hours of work in the long term because other assessment processes have been replaced.

Bob is applying for additional funding through the CWDC to aid the CAF process for CAF champions project.

The meeting closed at 4.00pm.

Glossary

• ACMT - Area Co-ordination Management Team
• APIR (profile) - Assessment, Planning, Implement and Review
• CAF - Common Assessment Framework
• CAMHS - Child and Adolescent Mental Health Services
• CMM - Capability Maturity Model
• CLT - Children's Leadership Team
• CWDC - Children's Workforce Development Council
• CYP - Children and Young People
• CYPSP - Children and Young People Strategic Partnership
• EIG - Early Intervention Group
• ISA - Information Sharing and Assessment
• ISSP - Intensive Supervision and Surveillance Programme
• JASPER - Joint Assessment System for Prevention and Early Referral
• LA - Local Authority
• OBA - Outcome based accountability
• PCT - Primary Care Trust
• SENCO - Special Educational Needs Co-ordinator
• SID - Service Information Directory
• T3SC - Tameside Third Sector Coalition
• TOR - Terms of Reference
• YOF - Youth Opportunity Fund
• YOT - Youth Offending Team