Area Coordination Management Meeting

Ashton

Time: 10.00 – 12.00
Date: Thursday 15th May 2008
Venue: Rose Hill Children’s Centre, Ashton-under-Lyne

Present:

• Tracy Wood, Area Co-ordinator
• Annie O’Malley, Connexions
• Jane-Ann Birkitt, Secondary School Rep (Chair)
• Jackie Lydon, BEST (Behaviour Education Support Team)
• Pam Chadwick, Youth Service
• Christine Redmond, Ashton Family Support
• Susanne Rayson, Assessment Team 
• Anne Okwei, Children’s Centres 
• Imelda Murphy, Ashton Assessment Team
• Jane Dufty, Inclusive Services
• Sandra Burns, CCNT

Note taker: Joanne Buckley

Item 1: Welcome

Tracy noted that Joanne Buckley covering Jo Cole at this meeting for the minute taking. Lindsay Patchett the new Business Support officer for the Area Co-ordinators will be attending future meetings as the note taker.

Sandra Burns attended the meeting on behalf of Jackie Leonard from the Children’s Community Nursing Team, an addition to the membership of the group.

Item 2: Apologies

Penny Hand
Carl Kelsall, St Peter’s Youth
Mary Clowrey, Education Welfare
Catherine Matthews, Youth Offending

Item 3: Notes of last meeting and matter arising

The minutes from 20th March 2008 were accepted as a true and accurate record, with the following matters arising.

Item 6.1

Action Item 1:                

Consultation around Integrated Processes went to the Children’s Leadership Team and was agreed. Ian Smith will produce a letter to all Managers to cascade down to staff on the expectations on the use of common processes.

Action Item 2:

Guidance for Infant Feeding is now available in the Practitioner Forum on the Services Information Directory.

Action Item 3:

The CAF (Common Assessment Framework) Champion job had been evaluated by HR, but it was not felt that the salary band it fell into would attact the calibre of applicant required, therefore has been agreed by the Partnership that this will now be a secondment opportunity. This will be advertised shortly and will be managed by David Hoyle, ISA (Information Sharing and Assessment) Project Manager.

Item 4: “BEST Models of Integrated Working” - Presentation by Jackie Lydon

Jackie Lydon did a presentation to the group on BEST Models of Integrated Working. Hard copies of the presentation were distributed.Jackie gave many examples of best practice and examples of the many initiatives set up by the Behaviour Education Support Team.The presentation generated a lot of interest. Questions were asked and comments made. Tracy thanked Jackie for a very informative presentation.

Item 5: Area Action Plan 2008/9 - Revisited

Tracy noted that the action plan had been to the CLT (Children’s Leadership Team) for discussion and some amendments to the documents were highlighted.Tracy briefly read through some of points in the plan, these were:

1.5 Ensure that feedback from customer surveys/evaluations is used to positively inform change.

Tracy asked for any thoughts or ideas on this section to feedback to the Participation Network. The group suggested having a 6 monthly feedback report, it was noted that there is already a database set up to feedback consultation outcomes, which is multi-agency use.

2.3 Increase capacity to support practitioners using common processes

 It was noted that work is currently ongoing and will be in place by Summer. Tracy asked the group to let her know if they do have any issues regarding children’s names not matching up on the JASPER (Joint Assessment System for Prevention and Early Referral) system as these need to be looked into and amended.

2.4 Support and promote the implementation of a school based risk assessment model that will help identify children and young people children and young people who are vulnerable and ensure its integration with common processes.

TW gave an overview of the work being done on the risk assessment model that will help identify Children & Young People who are vulnerable.

3.1 Improve networking arrangements between local practitioners.

The Partnership is looking into improving network arrangements between local practitioners.

8. Monitor progress towards the grater integration of services for children and young people.

The Partnership are currently looking at the new Key Performance Indicators (KPI) for the Services for Children & Young People. A database will be formed with all KPI’s on. Tracy will bring the book of all the KPI’s in to the next meeting.

Action:

Tracy to take the KPI document to the next meeting.
All members to inform Tracy of numbers of CAFs undertaken within their teams

Item 6 - Review of role, remit, function and membership of ACMTs (Area Co-ordination Management Team)

Copies of the feedback from the ‘Review of the ACMT’ forms that were sent out were distributed to the group. TW noted that there were only a quarter of the responses were received. The feedback that was received was very positive; there were a couple of comments to be learnt from.

Those that haven’t yet taken part in this had the opportunity in the meeting to voice their opinions or if they wished to be anonymous could email Jo Cole and respond.

TW asked if the group could drive the priorities highlighted for their area in section 11 of the review. The group were advised to read through the document and feedback to TW who will then look at the next stage on this. A copy of the Review of the ACMT is attached for information.

Action:

The group the look at the review document and provide TW with any feedback.

Item 7 - Focus on the JAR (Joint Area Review) event

Flipcharts from the events have been typed up and is currently held with Cheryl Eastwood.

Item 8 - Common Processes and FAQs

TW noted that the idea of having FAQs on the Service Information Directory was being looked into and that 10 questions per month would be added to the practitioner area. If staff would like to ask questions they could post them through the practitioner area and will then be answered.

An action plan around improving use of ‘Common Processes’ has been developed and will go to the CYPSP for agreement on the 22nd May 08. TW will keep the group updated on this.

Item 9 - Community Grant

The PCT has the opportunity to claim £2,000 and £5,000 to help run some Health projects. TW will email details about this to the group for information.

Action:

TW to email the information on the PCT (Primary Care Trust) funding opportunity to the group.

Item 10 - Any Other Business

NEET (Not in Education, Employment or Training) Statistics
Annie O’Malley tabled Connexions data in relation to NEET and noted her issues/concerns with meeting performance requirements. The group felt that more detailed scrutiny of the data was warranted and TW noted that she would organize a slot in the next meeting to discuss this in more detail. AO will bring with her a breakdown of some statistics for each area on 16-19 year old that are NEET.

Action:

TW to organize a slot at the next meeting for AO to discuss 16-19 year olds that are NEET.

Presentations
The group were asked to provide TW with thoughts on possible presentations for future meetings.

Action:

The group to provide thoughts on possible presentations for future meetings.

Item 11- Future Meetings

Date and time of the next meeting is 3rd July at Cannon Johnston C of E Primary School, Elgin Street, Ashton-under-Lyne. Lancs OL7 9DD