SPAA Executive Group Minutes

Date: 17th February 2009

Location: Dukinfield Town Hall

Time: 2.00pm – 4.00pm

In Attendance

Chair: Adam Allen

Nigel Gilmore, Mark Tweedie, Councillor Dave Sweeton, Bernadette Wilde, Sabrina Fuller, Tony Okotie, Ian Saxon, Jane Forrest, Cathy Powis, Alex Williams, Toby Wood, Neil Chaisty, Nicola Hine

1. Apologies

Melanie Sirotkin, Tony Powell, Jim Taylor, Stephanie Butterworth, Richard Saunders, Inspector Lindsay Atherton, Debbie Bishop, Jack Marsden, Mike Thompson, Steve Hampson, Roger Greenwood.

2. Welcome

Adam Allen welcomed everyone to the meeting. Introductions were made. Jim Taylor passed his apologies in his absence Adam Allen to chair the meeting.

3. Minutes of the last Meeting

Agreed as an accurate record. Action carried forward: Mark Tweedie, Toby Wood, Debbie Bishop to meet regarding monitoring and evaluation system.

4. SPAA Progress Report

Toby Wood presented the SPAA Progress Report collected through the SPAA Forums.

Recommendations form the report included:

1. The SPAA manager to consider recommendations of audit report and discussions at the Executive Group and work with SPAA partners including the Tameside Sports Trust and NHS Tameside & Glossop to continue to develop the data management and monitoring and evaluation system with a focus on Leisure Flex.
2. The SPAA School Sport Forum lead to present a report at the next Executive Group meeting to discuss the results of the PESSYP (Physical Education and School Sport for Young People) survey for participation at Key Stage 3 and 4.
3. That the report is considered by the SPAA Executive Group, the work endorsed and progression approved subject to any recommendations.
4. The Executive Group to consider options for SPAA programme sustainability following conclusion of CIF funding in 2010. It is suggested that a report be submitted to the SPAA Executive Group at the next meeting. Nigel Gilmore requested that the results related to Engineers be added annually (June/July).

Mark Tweedie met with Debbie Bishop and discussed sustainability for the SPAA beyond the initial 2 year Sport England funding

Debbie Bishop proposed that the next SPAA Executive Group meeting is a development day to look at sustainability, monitoring and evaluation as well as the Be Active, Be Healthy’ National Physical Activity Plan. The group agreed.

The group discussed the impact of the economic downturn on participation.

Neil Chaisty talked about the free swim initiative for 60+ launching in April. Advertisements to go into local newspapers and on the Sports Trust webpage. Marketing Plan due to be finalised shortly.

Dave Sweeton asked if all the refurbishment to the pools will have taken place when free swimming for 60+ is launched.

Neil Chaisty all pools will be re opened and if there are any changes they will be noted through effective advertisement/marketing

Tony Okotie: Those people still wanting to keep active are also keen to volunteer this has been seen in Community Sport Clubs.

5. Review of Sports Club Development Fund

Mark Tweedie gave a presentation on the Sports Club Development Fund available to Sports Clubs and proposed amendments to the funds criteria.

Discussions took place around the proposals. The group agreed in principle to the suggested amendments to the fund.

Tony Okotie offered support form T3SC regarding the monitoring and evaluation process.

Action

Mark Tweedie & Roger Greenwood to write an Executive Decision report for the Councils Executive Team outlining the proposed changes

Mark Twedie to follow up offer from Tony Okotie of support with training for voluntary groups around monitoring & evaluation.

6. SPAA Community sports forum report

Deferred to next meeting.

7. ‘Active Parks’ report

Toby Wood introduced the ’Active Parks’ report focussing on developing a physical activity pilot project in Stamford Park linked to the Heritage Lottery Fund (HLF) application.

Recommendations from the report included:

1. In partnership with the District Assemblies the physical activity forum to produce a more detailed profile of development opportunities associated with physical activities in parks.
2. The physical activity forum working with District Assemblies identifies opportunities to include new developments in stage 2 of the Heritage Lottery Fund application.
3. The Executive Group to consider how to further develop a physical activity strategy for parks.

The group discussed links to mental health as well as involvement from a range of partners including the hospital, New Charter, District Assemblies and Play.

The group agreed that establishing a programme of activities in parks is a vital in encouraging people to be more physically active.

Action

Toby Wood to meet with Peter Noden & Nicola Marshall to discuss progressing the pilot project linked to the HLF.

Dave Sweeton suggested that it would be useful to meet with Manchester Leisure to discuss their Active Parks programmes and look at areas of good practice.

8. Mass participation event presentation

Mark Tweedie presented a proposal to host a mass participation event in Tameside.

The group agreed that a mass participation event in Tameside was a great idea and supported the concept.

Adam Allen committed £2,000 to the event with other partners committing a mixture of cash and in kind contributions.

Action

Mark Tweedie to progress the plans for the event and form a project working group involving key organisations including United Utilities and SPAA partners.

9. Obesity strategy / action plan update

Sabrina Fuller gave a brief update regarding the Obesity strategy and the work that is currently being undertaken on it.

Sabrina Fuller also discussed the Change 4 Life campaign, and the ‘Be Active, Be Healthy’ National Physical Activity campaign.

10. SPAA Updates

1. Toby Wood asked those absent at last meeting to sign terms of reference and circulated the document.
2. Toby Wood highlighted the new SPAA physical activity campaigns and discussed the plans to link them to the Change 4 Life national campaign.
3. Toby Wood ran through the recommendations from the audit team following the recent audit of the SPAA, audit outcomes were very positive
4. Toby Wood informed the group about the review of the Action Group including reducing the size of the group to make it more functional acting in a support role to the Executive Group and renaming it as the Executive Support Group.
5. Toby Wood reminded the group about the invite to the special partner’s reception as part of the Tameside Sports Awards distributed. He asked those who were interesting in attending to respond to Dharma Mistry.
6. Toby Wood gave a brief update about the forthcoming ‘Festival of Sport’ in Droylsden which aims to encourage local people into facilities, working with Droylsden DA, Police, Fire, Sport Trust.

11. Any Other Business

Alex Williams asked if the SPAA Executives contacts list could be circulated.

Action

Toby Wood to distribute

12. Date of Next Meeting

TBC - will be a full day, subject to group members availability